Personalisation in HR: some ideas

20.05.2020 | Tom Haak

Source: Tom Haak

In my article “10 inspiring trends for 2019” I put “Personalisation” on the first place of the ten trends covered in the article. In “Personalisation in HR – Some ideas” I gave some more background on personalisation and customisation. How can you use personalisation and customisation to improve your recruitment efforts?

Some suggestions.

1. Candidates can create their own job

With ‘Nike by You” you can co-create your own shoe online. Where are the organisations where you can create your own job?

Source: Tom Haak

2. Create job for the candidate based on personality, social profile and other accesible variables

The more you know about the candidate, the better you are able to personalise your opportunities. Surprise the candidates and offer them opportunities that fit like a glove.

3. Candidates can choose their preferred recruiter

Easy to customise, if you have more than one recruiter. Give some information about the recruiter (not just photo) on your career site, and let the candidates choose.

Source: Tom Haak

4. Match candidates with recruiters by using personality matching technology

Personality/ behavioural matching software is used in many call centers. This technology can be used to match candidates with recruiters and other people involved in the selection process. Have a look at Pure Matching or Nice in Contact.

5. Candidates can choose between fast track and slow track

Not all candidates want fast. You can adapt your speed to the wishes of the candidate.

6. Candidates can choose between F2F- and video interview

Source: Tom Haak

7. Offer weekend option in the selection process

Source: Tom Haak

8. Communicate via favourite channel of candidate

In what way can we best communicate with you?

  • E-mail
  • WhatsApp
  • WeChat
  • Signal
  • Text message
  • Telephone
  • Twitter
  • Other: ……….

9. Personalise messages to candidates

There are tools that can help you to tailor your messages to the personality of the candidate, like Crystal.

10. Offer “blind” interview

Source: Tom Haak


Source: Maslow’s hierarchy of needs. Source: Neel Burton

The thought could be: before bothering too much about personalisation, please first make sure the basic human needs are met.

Learning more about candidates and the workforce

Personalisation has become easier with the advancement of data collection and data analysis. A must read is Josh Bersin’s article Employee engagement 3.0 – Humu launches nudge engine. The key phrase in this article: continuous listening. In a next blog post we will get into more detail about techniques to be used to detect (and predict) the individual capabilities and preferences of candidates and employees.

Personalised HR: some ideas

Some thoughts about the implications of a more individual approach in different HR areas (in alphabetical order). Some personalisation, and some customisation.

Compensation & Benefits

This is an area where traditionally we have seen some personalisation and customisation. More customisation than personalisation. Taking the perceived value of individuals of compensation and benefit elements into account, could be one of areas where improvement is possible. There are certainly individual differences in perceived value, and why not take them into account? An example: in the chart below you can see the difference in preferences for certain benefits between men and women (2017 data). Hypothesis: there will also be considerable differences within these groups. If you have this data, you are able to offer employees (and candidates) the benefits they value most.

Source: From Kerry Jones: The most desirable employee benefits,, HBR, February 2017.

Internal Communications

The trend is: from ‘sender determines channel’ to ‘receiver determines channel’.
In the past the sender determined the channel and the receiver had to adapt. Today, the power is shifting to the receiver. With my wife I communicate via WhatsApp. With my oldest daughter via Facebook. If I want to reach my son a direct message via Twitter is most effective. With most business partners I use Slack, and to communicate with clients or prospects it is LinkedIn, e-mail or phone. And this might be different tomorrow, which I find out if people become silent.

Today it is easy to find out the preferred communication channels for each of our employees. If you want to communicate in an effective way, as management or as organisation, you have to find ways to tap in to these preferred channels, and to adapt the way the message is communicated to the different channels.


Learning & Development

Leaning & development is typically an area that is still dominated by a “one-size-fits-all” approach. Standard onboarding programs. Traineeships. The typical management development programs for different levels (beginners, middle management and senior management). Many organisations state that they are in favour of the 70:20:10 approach, but in reality they focus on the easy 10% (courses and training).

It is very difficult to design effective interventions in the learning and development domain. The learning needs of employees are different, as well as the learning styles. Fortunately current technology will enable a more effective personalised learning and development approach.

In the two pictures below, I try to outline some elements of personalisation, in relation to learning. In the “old” situation: groups of people (new employees, high potentials, leaders) are treated as a group, and receive basically the same learning intervention. Often in a classroom, away from the real work.

Illustration: Studio Fee Overbeeke

Traditional classroom learning. The triangle is the workplace, the rectangle the classroom, Tom Haak

In the new situation, employees (and other people working for an organisation) are treated as individuals. Most learning takes place on-the-job (the lower part of the picture). Tailored to the individual needs, a wide variety of micro-learning solutions is offered. Of course, when people must learn something new that will take a considerable effort, this will happen off-the-job, but preferably not as collective as in the old situation.

Illustration: Studio Fee Overbeeke

Micro- and macro learning. Micro learning: small learning interventions provided in the flow of work. Macro learning: learning something new, in the classroom or in another way, Tom Haak

Personalisation related to learning and development can be done for different aspects.

  • The actual work of the employee
  • The performance level of the employee
  • The learning style- and preferences of the employee.

Read: 18 trends for learning organisations

Management & Leadership

Good old situational leadership is a good example of personalisation: how to adapt your leadership style to the specific needs of individuals and the organisation.
There might be other opportunities to personalise management and leadership, like matching managers and employees based on personality and other relevant criteria.
Read: Mike Cardus: Too close? too far? Just right? Matching the manager-employee capacity.

Office layout

Many organisations are moving back from the “everybody in open space” concept. Employees prefer an individual approach, where they are able to choose their working location in line with their individual preferences and personal needs. Not one-size-fits all. This will require more creativity and flexibility of the office designers. Tech can help to make the best match between current needs and available space.

"Many organisations are moving back from the “everybody in open space” concept. Employees prefer an individual approach, where they are able to choose their working location in line with their individual preferences & personal needs. Not…"

Modern office design takes into account the requirements of specific work elements, and the individual preferences of employees and others involved in the work.

Read: Workplace and an HR intervention.


Onboarding can benefit a lot from personalisation and customisation. A simple example. A big retail store offers all their new shop floor staff a standardised onboarding program of around twenty hours. Per hour the program outlines in detail what the new employee should do. The onboarding program is not personalised. Some of the new employees might already have experience with some of the tasks. There are people who learn faster than other people. Some learn by doing, others learn best by listening to instructions. By personalising onboarding, this retail company could save money, and improve the employee experience.

Most onboarding programs are very top-down: what does the new employee need to learn? The question: what can we learn from this unique new employee is hardly ever asked.

Organisational Design

Sometimes it looks like all organisations are transforming into self-managed teams, holacracies, flat organisations and what have you. A flexible workforce is the norm. Most of the time the shape of organisations is not taking the individual needs of employees into account. There are people who flourish in a hierarchical organisation. Others are looking for a secure job, preferably from nine to five. Some people hate to be told by a boss what they should do. There are people who prefer to work alone and people who love to work in teams.

How powerful would it be, if you are able to provide employees an organisational set-up that fits best with their personal profile?

People Analytics

Most people analytics efforts today are very much focused on the needs of the organisation. Focusing on the benefits of people analytics for the employees requires a different approach. Some people are very eager to learn more about their behaviour, and how they can use personal data to improve their performance. You could focus on this group. Provide the early adapters with personal trackers, monitor their behaviour and performance and help them to analyse the data and use the outcomes to become better.

"You could focus on this group. Provide the early adapters with personal trackers, monitor their behaviour and performance and help them to analyse the data and use the outcomes to become better."

Performance Consulting

Performance Consulting is focused on helping people to become better. The focus is on the individual employee.

Performance consulting requires a very individual approach. Employees benefit from very specific and tailored feedback. It is not very helpful to give a top performer the feedback that she is “excellent”. She will want more granular and detailed feedback, that can help her to become even better.



Recruiting for specific jobs and standard traineeships is slowly fading. The trend is to look for people who have future proof capabilities and a certain personality and who have a fit with the culture and purpose of the organisation, and then check how suitable candidates fit with opportunities. Less fixed jobs, and more diverse teams with individuals with complementary capabilities who can be assigned to a challenging opportunity.

Maybe candidates can design their own jobs, as they can customise you shoes online (for Example “Nike by You“). Or more automatically: look at the personality and capabilities of candidates, and offer them a personalised job (content, location, boss, colleagues, clients and other aspects).

The talent experience

Talent management has also suffered from the unstoppable urge to standardise. High potential profiles, career paths, training programs and coaching and mentoring are often designed for the group, and not for the individuals.

"Talent management has also suffered from the unstoppable urge to standardise. High potential profiles, career paths, training programs and coaching and mentoring are often designed for the group, and not for the individuals."

Talent management can benefit a lot from a more personalised approach. Taking the wishes and capabilities of the individuals into account, or even taken these as the starting point can add complexity (“Everybody wants something different!”), but the rewards can be high as well (higher productivity and lower turnover, for example).

Read: 10 talent management trends for 2019
View: Talent management trends for 2019


Personalisation and customisation of the work people can do, is probably the most promising area.

  • Job crafting. Allowing employees to reframe their work, physically, socially and cognitively. Read: Job crafting – The DIY approach to meaningful work. It could also mean making sure there is a good match between the capabilities, wishes and needs of employees and the assignments you give them.
  • Flexible working hours. A classic customisation solution, making it possible for employees to create a better work-life balance by working on the hours that suit them best (to a certain extend, as most flexible working hours arrangements are rather rigid).
  • Flexible working amount. HR can learn from football here. Many football players are measured in the morning, and based on their physical and mental state their individual training program for the day is designed. This could be done at work at well. Detect the readiness of an employee, and adapt the daily workload. My AutoSleep app gives me a daily readiness report.

Illustration: Studio Fee Overbeeke
  • Work location. Also one of the more traditional solutions, that could be extended. A call centre found out, that home-work distance was a good predictor of retention (shorter distance > longer retention). The cut up the big call center in small units, that were located centrally in residential areas. Some personalities fit well in an urban environment, some more in rural surroundings. The more options you offer, the more you are able to personalise.
  • Employee-Boss fit. Can you determine the employee-boss fit? I am sure that with some creativity (and solid data) you can make some predictions. Letting employees choose their own boss might also be a possibility. Similar matching processes you could design for employee-team and employee-client.


About the author

Tom Haak is the founder and director of The HR Trend Institute. Prior to founding the HR Trend Institute in 2014, Tom held senior HR positions in companies as Arcadis, Aon, KPMG and Philips. The HR Trend Institute detects, follows and encourages smart and creative use of trends in the field of people and organizations, and also in adjacent areas.